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Health and Safety Policy

&

Safety Management System


Index

           

SECTION 1 - POLICY

 

4 INTRODUCTION NOTE

4 COMPLIANCE REVIEW

4 SAFETY PROGRAMME  

5 HEALTH AND SAFETY POLICY STATEMENT OF INTENT

6 MANAGEMENT STRUCTURE FOR HEALTH AND SAFETY

 

SECTION 2 - ORGANISATION

 

 HEALTH AND SAFETY RESPONSIBILITIES  

7   ALL STAFF

7   SAFETY DIRECTOR / PROPRIETOR

7   HS&E ADVISOR

7   SURVEYORS

8   OPERATIONS MANAGER

8   CONTRACTS MANAGER, TRADES FOREMEN

8   OPERATIVES (VARIOUS TRADES)

8   OFFICE STAFF

9 TABLE OF RESPONSIBILITIES - ORGANISATION

 

SECTION 3 - ARRANGEMENTS

 

10 RISK ASSESSMENTS / METHOD STATEMENTS

10 ACCIDENTS, INCIDENTS & NEAR MISSES

10 TRAINING       

10 WORKING AT HEIGHT       

10 SAFETY INSPECTIONS AND AUDITS

11 MANUAL HANDLING

11 PERSONAL PROTECTIVE EQUIPMENT

11 COSHH (CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH)

11 NOISE AT WORK

11 ASBESTOS

11 DEMOLITION

12 PLANT & WORK EQUIPMENT

12 VIBRATION

12 CONFINED SPACES

12 ELECTRICITY

12 FIRST-AID

12 LIFTING OPERATIONS

13 TRANSPORT

13 WORKING ON OR ALONGSIDE ROADS AND FOOTPATHS

13 PROTECTION OF THE PUBLIC

13 YOUNG PERSONS

13 WELFARE

13 OFFICE SAFETY

13 CONSULTATION WITH EMPLOYEES

14 CONSTRUCTION (DESIGN AND MANAGEMENT) REGULATIONS

14 EMERGENCY PROCEDURES

14 HEALTH SURVEILLANCE

14 DRUGS AND ALCOHOL POLICY

14 NEW AND EXPECTANT MOTHERS

15 TABLE OF RESPONSIBILITIES - ARRANGEMENTS

17 SOURCES OF INFORMATION



 HEALTH AND SAFETY POLICY AMENDMENT SHEET

 Record of Amendments

SECTION 1 - POLICY

 INTRODUCTORY NOTE

 This Health & Safety policy is divided into two sections, namely “Policy” and “Safety Systems”. The “Policy” section contains the general Company policy to a variety of health and safety issues applicable to our operations. Arrangements and procedures (including assessment and documentation procedures) for putting the goals of the “Policy” section into practice are contained in more specific form in the “Safety Systems” section. Such safe systems of work will be applied in conjunction with task and site-specific health and safety instructions and documentation pertinent to individual work activities and environments.

 

COMPLIANCE REVIEW

 The Proprietor and the Company Health, Safety & Environmental (HS&E) Advisor shall formally review the Direct Gardens Health and Safety Policy annually, or more frequently. This review shall cover all sections of the Policy and shall ensure that:

 a) The responsibilities reflect the current staffing of Direct Gardens;

 b) The arrangements remain pertinent to the Companies activities;

 c) The safe working procedures are still applicable.

 Additionally, the Policy shall be reviewed as necessary to reflect any changes in legislation, appointments or working methods.

 SAFETY PROGRAMME

 The Direct Gardens  HS&E Advisor shall undertake an annual review of the Health and Safety Programme to ensure that Direct Gardens  is in compliance with the Policy. This review shall check that:

     All the responsibilities allocated in the Policy are understood and are being performed;

     The procedures set up in the Policy are being complied with and remain effective;

     Records, as required in the Policy, are being adequately compiled and retained;

     All the necessary reports are being prepared and forwarded to the relevant persons within Direct Gardens  and the relevant Enforcing Authorities.

 He will also evaluate:

 a) Management and employee attitudes to health and safety;

 b) The effectiveness of the training carried out and the requirements for further training;

 c) The effectiveness of the Policy to reduce the incidence of accidents, incidents, dangerous occurrences and ill-health in the workplace.

 

Direct Gardens

 General Statement of Health & Safety Policy

 In accordance with its duty under Section 2(3) of the Health and Safety at Work etc. Act, 1974, and in fulfilling its obligations to both employees and the public who may be affected by its activities, the Proprietor of Direct Gardens has produced the following statement of policy in respect to health and safety.

 It is our aim to achieve a working environment, which is free of work-related accidents and ill health and to this end we will pursue continuing improvements year on year.

 We undertake to discharge our statutory duties by:

 ? Identifying hazards in the workplace, assessing the risks related to them and carrying out appropriate preventive and protective measures;

 ? Consulting, on health & safety matters, with Direct Gardens employees and others who may work under our control to ensure that the arrangements for health & safety management are practical to implement and are effective;

 ? Providing safe plant and work equipment owned, used or hired by Direct Gardens ensuring it is safe to use and properly maintained, inspected and tested, where required;

 ? Establishing and enforcing safe methods of work;

 ? Ensuring that all equipment, materials and substances used by Direct Gardens are appropriate for their intended use and used, handled and stored safely;  

 ? Recruiting and appointing personnel who have the skills, abilities and competence equal with their role and level of responsibility;

 ? Ensuring that tasks given to employees are within their skills, knowledge and ability to perform;

 ? Ensuring that technical competence is maintained through the provision of refresher training as appropriate;

 ? Promoting awareness of health and safety and of good practice through the effective communication or relevant information;

 ? Furnishing sufficient funds needed to meet these objectives.

 All employees on their part are encouraged to contribute actively towards achieving a work environment, which is free of accidents and ill health.

 Our health and safety policy will be reviewed annually to monitor its effectiveness and to ensure that it reflects changing needs and circumstances.

        T. Allan

Signed................................................................................                 Date: 15th September 2012

            

 Tom Allan – Director Responsible for Safety

 


 SECTION 2 – ORGANISATION

 ALL STAFF

The responsibilities of all staff are:

    They are familiar with and understand the Company's Health and Safety Policy and recognise their duties under the policy;     They meet the requirements of the Company Health and Safety policy and the Health and Safety at Work etc. Act 1974;     Are familiar with and will follow the Company’s safety systems and procedures;     Comply with the requirements of the Direct Gardens general site rules and any specific site rules set;     A positive attitude towards Health and Safety and accident prevention is promoted within the Company;     They set a good personal example;

 DIRECTOR RESPONSIBLE FOR HEALTH, SAFETY & WELFARE

The Proprietor / Safety Directors Health and Safety responsibilities are:

    The Company's policy for the prevention of injury, ill-health and damage is started;

    The policy is effectively administered, monitored and that necessary alterations are made to the policy to reflect changes in legislation or Company development;     The Organisation is structured so as to meet the requirements of this policy;     Be aware of the requirements of current legislation and ensure that it is complied with in all the Company's areas of operation;     Ensure that all levels of staff receive adequate and appropriate training;     Institute proper reporting, investigation and costing of injury, ill-health, damage and loss; promote action to preclude recurrence and start analysis to discover accident trends;     Reprimand any employee failing to discharge satisfactorily the responsibilities allocated to them;     Arrange for adequate resources and facilities to meet the requirements of the established policy;

 COMPANY HEALTH, SAFETY & ENVIRONMENTAL ADVISOR

The Health, Safety & Environmental Advisor’s responsibilities are to ensure that:

    The Company Health and Safety Policy is reviewed, updated and amended as required and that such amendments are brought to the notice of all employees;

    Advice and guidance is provided on all matters concerning Health, Safety and Welfare which may affect the Company’s operations including current and prospective legislation;

    They prepare, provide and arrange for such information, instruction & training as is necessary to ensure that, so far as is reasonably practicable, the Company’s duty under the health and safety at work act 1974 is discharged;

    Site Safety Inspections and Safety Audits are undertaken and provide written reports and assessments subsequent to the inspections;

    Ensure that the Health and Safety documentation and safety systems are reviewed and updated as required;

    Accidents/incidents damage to plant and property are investigated, recommending appropriate action where necessary and submit findings to the Proprietor;     Training requirements are regularly reviewed and arrange training as necessary;     In conjunction with Managers conduct Health and Safety Assessments and ensure safe working practices are reviewed regularly and updated as necessary;     Information is circulated as necessary relevant to safety matters regarding new or proposed legislation in relation to updating the Company Safety Policy;

 SURVEYORS

The Surveyors responsibilities are to ensure that:

a) Allowances are made in tendering, planning and production processes for the provision of adequate EHS standards and the necessary health & safety systems to avoid injury, ill-health and damage;

b) Ensure that all Direct Gardens  EHS standards are adequately funded, including the provision of advice, training and monitoring, welfare, site cleanliness, signage, edge protection, personal protective equipment, lighting, plant & equipment, etc.

 SITE SUPERVISORS, TRADES FOREMEN

 The Site Supervisors and Trades Foremen Health and Safety responsibilities are to ensure that:

a) Sites are so organised that work is carried out to the required standard with the minimum risk to personnel, equipment and materials;

b) Where work at height cannot be avoided, safe working methods are developed.

c) Ensure that adequate and suitable resources including plant, tools and equipment are provided for all work operations;

d) All employees are given precise instructions on their responsibilities for the correct working methods as laid down in the relevant systems of work;

e) Work is carried out as planned and the relevant legislation is complied with on site;

f) Help in the investigation of accidents and incidents;

g) Accidents and incidents are promptly reported back to the Company HS&E Advisor;

h) They ensure that training of all employees under their control are up to the standards required by the Company, and are fully updated as required;

i) Areas where Direct Gardens are working are safe and kept clean and tidy;

j) Direct Gardens personnel are not required or permitted to take unnecessary risks;

k) The necessary personal protective equipment is made available for personnel under their control;

 OPERATIVES (VARIOUS TRADES)

 ALL Operatives Health and Safety responsibilities are to ensure that they:

    Use the correct tools and equipment for the task and only use tools which are in good condition;

    Use the personal protective equipment provided;     Report all defects in tools, plant, equipment and materials, or any obvious safety or health hazards;     Do not endanger themselves or other persons through their actions or failures to act;     Avoid improvisation;     Warn new employees of known hazards;     Refrain from horseplay;     Do not abuse the welfare facilities;     Co-operate with the Company on all aspects of health, safety and welfare;     Do not operate any equipment or machinery unless they have been fully trained and instructed in its operation;     Inform management of any change to their state of health, either temporary or permanent, which might affect their working ability or their suitability to carry out any particular task or tasks.

 OFFICE STAFF

 The Office Staff’s Health and Safety responsibilities are to ensure that they:

    Do not try to use, repair or maintain any office equipment or machinery for which they have not received full instructions or training;

    Report any defects in office equipment or machinery immediately and advise their line manager;     Report any accidents, near misses or damage, however minor, to their line manager;     Ensure that office floors, doorways, working areas, etc. are kept clear and free from obstructions;     Do not attempt to lift or move, on their own, articles or materials so heavy as likely to cause injury;     Do not attempt to reach items on high shelves unless using a safe means of access;

 

 

Table of Responsibilities – Organisation

Area of Responsibility

Position

HEALTH & SAFETY MANAGEMENT

The person responsible for the management and updating of the health & safety management system is:

 Safety Director

HS&E Advisor

 The person responsible for the day-to-day standards of health & safety, and instigating improvements where necessary within the company is:

 Safety Director

 The person responsible for compiling and communicating health & safety information to each project is:

 HS&E Advisor

 The person responsible for compiling and comparing year-on-year health & safety accident statistics is:

 Safety Director

HS&E Advisor

 HEALTH & SAFETY PROCEDURES

The person responsible for ensuring the adequacy of the scope and the accuracy of all health & safety procedures is:

 Safety Director

HS&E Advisor

LIAISON WITH SENIOR MANAGEMENT

The person responsible for keeping senior management informed of day-to day health & safety performance of the company is:

 Safety Director

 The person responsible for informing senior management of any event which has attracted the attention of the Health & Safety Executive is:

 HS&E Advisor

 The person responsible for submitting the annual health & safety report to senior management is:

 

Safety Director

HS&E Advisor

LIAISON WITH EXTERNAL AGENCIES

The person who is the contact for any enquiries from the enforcing authority is:

 HS&E Advisor

 The person responsible for reporting reportable accidents and other reportable events the Health & Safety Executive is:

 

 

HS&E Advisor

 STATUTORY NOTICES

The official Health & Safety Law poster will be displayed at the following locations:

? At the company office.

 

 HS&E Advisor

 The person responsible for ensuring that the above documents are displayed is:

 

 Safety Director

 A copy of the certificate of employers liability insurance will be displayed at the following locations:

? At the company office.

 

 HS&E Advisor

 SECTION 3 – ARRANGEMENTS

 RISK ASSESSMENTS & METHOD STATEMENTS

 Direct Gardens will ensure that suitable and sufficient written risk assessments are carried out by designated Company personnel to cover all of its work activities. Measures will be taken by Direct Gardens to ensure that the assessment findings and precautionary measures to be taken are communicated to persons at risk before the work begins. All risk assessments compiled will be subject to review at appropriate intervals and revised as necessary.

 Method statements will be compiled where appropriate and reviewed or revised as necessary.

 ACCIDENTS, INCIDENTS AND NEAR MISSES

 Direct Gardens will investigate accidents, incidents and near misses as necessary to establish their root cause in order to prevent recurrence. The investigation will be proportional to the seriousness of the event and its likely implications.

 It will be the responsibility of the HS&E Advisor for ensuring that all accidents, incidents and near misses are investigated and properly recorded and where necessary are reported to the relevant enforcing authority (as applicable).

 The HS&E Advisor will ensure that records of accidents, incidents and near misses are securely stored. These records will be kept for six years from the date it was made.

 TRAINING

 All employees will receive adequate and appropriate initial induction training that will make them aware of their statutory duties, the emergency procedures and an explanation of Direct Gardens Health & Safety Policy and Safety Systems.

 Additional training will be undertaken by Direct Gardens  where necessary. This will be in the form of toolbox talks, plant & equipment training and general safety/refresher training etc.

 Accordingly, in all forms of training, the safety requirements related directly or indirectly to the task or work area will be an integral part of occupational training.

 WORK AT HEIGHT

 Direct Gardens recognises that falls from height are the largest cause of accidental death in the construction industry. All falls need to be prevented. Direct Gardens will ensure that, where such work cannot be avoided, specific precautions will be taken where persons:

 ? Are working at height.

? Are gaining access to or egress from a place of work.

? Could fall any distance liable to cause personal injury.

 When planning for work at height consideration will be given as to the nature of the work that will be undertaken. The first choice will be any existing structure, which allows safe access and provides a safe working place. Where it is not possible to work safely from the existing structure, an alternative working platform or method will be required.

   SAFETY INSPECTIONS & AUDITS

 Inspections and audits will be carried out by either an authorised Company representative or the HS&E Advisor. They will make formal inspection/audit tours of the workplace, which will be recorded.

Operations that could cause serious injury or harm will be stopped immediately. Additionally the HS&E Advisor shall monitor the effectiveness of its health and safety management system, in particular adherence to this policy.

 MANUAL HANDLING OPERATIONS

 Direct Gardens  will endeavour to avoid the need for employees to undertake manual handling operations that involve a risk of injury. If this is not reasonably practicable then Direct Gardens will make a suitable and sufficient assessment of the task and reduce the risk to the lowest level that is reasonably practicable. This will include, where possible, the provision of information and training in the correct manual handling techniques.

 PERSONAL PROTECTIVE EQUIPMENT (PPE)

 PPE will only be utilised when engineering controls and safe systems of work are not sufficient or practicable in reducing the risk to an acceptable level. The use of PPE should always be the last resort.

It is the policy of Direct Gardens  that suitable and sufficient personal protective equipment (PPE) is provided at no cost to our employees where risk assessment has shown a significant risk to their health or safety while at work.  Direct Gardens also recognises that they are legally required to provide training to their employees in the proper fitting, use and maintenance of PPE.

 CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)

 Direct Gardens will ensure, so far as reasonably practicable, that all hazardous substances used by our employees or affecting our employees, will be assessed with regard to the health risks imposed on the employee and others. Hazardous substances, where possible, will be substituted by less harmful substances. Direct Gardens  will also take due regard to the storage and transport of hazardous substances. COSHH assessments will be undertaken, reviewed and amended as necessary. Appropriate information from these assessments will be communicated to those at-risk employees and if necessary suitable health surveillance will be provided.

 NOISE AT WORK

 Direct Gardens  will ensure, so far as is reasonably practicable, that the hearing of no employee is damaged as a result of exposure to noise at work.  Noise hazards will be identified, by a competent person, to estimate the likely exposure to noise from a work activity. A suitable and sufficient risk assessment will be undertaken if the work is liable to expose any persons to noise at or above a lower exposure action value, 80dB(A) or a peak sound pressure of 135 dB(C). The risk assessment will identify the measures, which will be taken to meet the requirements of the regulations.

 Where the level is less than 80dB(A) and a peak sound pressure of 135 dB(C) no further action will usually be necessary, although it is the policy of Direct Gardens to keep all noise to a minimum level consistent with good commercial practice.

 If a person is likely to be exposed to noise at or above an upper exposure action value, 85dB(A) or a peak sound pressure of 137 dB(C) measures will be taken to reduce exposure to as low a level as is reasonably practicable. This will be by establishing and carrying out organisational and technical measures, excluding the provision of hearing protection, which is appropriate to the activity.

  

  ASBESTOS

 Direct Gardens will investigate the possible presence of asbestos within its office premises and on the sites that it operates and if asbestos is found to be present, will properly manage it and record its presence.

 DEMOLITION

 It is the policy of Direct Gardens  that all demolition activities will be carried out in a safe manner. In order to administer this policy it shall be necessary to ensure that all operatives and supervisors shall be properly trained to carry out their task safely. All equipment shall be in good order and be properly maintained such that it remains so and all relevant legislation and guidance notes are adhered to.

 Suitable and sufficient method statements and risk assessments will be written which will detect and define any hazard that Direct Gardens  employees, or any other person who might be affected may encounter during the work; and to put control measures into place, in order to remove or reduce those hazards as far as is reasonably practicable.

 PLANT AND WORK EQUIPMENT

 It is the policy of Direct Gardens  that all work equipment used in the course of Company activities, whether provided by Direct Gardens, on hire, on lease or on loan to or from another Company, or belonging to individuals, should be safe for use, suitable for its intended use and properly maintained in accordance with current legislation. It should be inspected/examined where appropriate and operators trained in its proper use in accordance with the manufacturers/suppliers instructions.

 VIBRATION

 In accordance with the relevant Regulations for (HAVS), Direct Gardens will take all reasonable steps to avoid the need for employees to undertake operations involving vibration. However where this is not reasonably practicable Direct Gardens  will undertake specific risk assessments of the tasks and will reduce the risk to the lowest level that is reasonably practicable.

This will be in the form of:

? Elimination of the hazard, if possible, through substitution;

? Vibration reduction at source by modifying or redesigning the equipment;

? Correct and routine maintenance of tools;

? Arrangements to reduce the grip push and other forces which the operative must apply;

? The reduction of the exposure period for the operative through job rotation;

? Proper selection of tools for the task;

? Training operatives in operating techniques.

 CONFINED SPACES

 As entry, working and exiting from confined spaces may be within our Company remit it will be ensured that such work is done in a safe manner as prescribed by legislation. This will include the provision of suitable and effective emergency arrangements and a suitable method statement and risk assessment prior to any working in a confined space. Direct Gardens will adhere to any Principal Contractor/Client safe system of work for entry, exit and working in confined spaces. Our Company employees will not be required to work in confined spaces if it is reasonably practicable to carry out the work in another way.

    WORKING WITH ELECTRICITY

 Direct Gardens  will endeavour to manage its work activities so that no employee is put at risk by electricity. It is the policy of Direct Gardens  that all portable electric equipment used in the course of Company activities whether provided by Direct Gardens, on hire, or leased or loaned from another Company, or belonging to individuals should be safe for use. It should be suitable for the task and be properly maintained in accordance with current legislation and the manufacturers / suppliers instructions.

 FIRST-AID

 It is the policy of Direct Gardens  to provide, or arrange to be provided, equipment and facilities which are adequate and appropriate for rendering of First-Aid to employees. Additionally, a sufficient number of trained and suitable persons will be appointed to render First-Aid to its employees, taking into account the specific risks that an employee may encounter in the course of their daily tasks. Employees will be informed of the arrangements concerning First-Aid, including the location of the equipment, facilities and personnel. Employees will be instructed to record all accidents, including injuries requiring First-Aid only, in Direct Gardens accident book provided for this purpose. First-Aider/appointed persons are made responsible for the safekeeping and maintenance of First-Aid boxes/equipment and their contents, and to report deficiencies to Company management for action. LIFTING OPERATIONS

 It is the policy of Direct Gardens that all Lifting Operations carried out by or on behalf of Direct Gardens  and by others will be safe at all times. This policy also extends to any Lifting Equipment used by Direct Gardens, or others on its behalf and includes equipment that may be wholly owned or hired in by Direct Gardens  or others working on its behalf.

A competent person must plan and supervise all lifting operations. The level of planning required should be relevant to the activity. They must take into account the location, the load to be lifted, the duration and the specific operation to be carried out.

 TRANSPORT

 Direct Gardens will ensure that it operates its transport in a way that does not put the safety of any person at risk. Where it is necessary to transport staff or materials by vehicle, both on or off site, suitable and sufficient systems and procedures will be carried out and managed. Direct Gardens will ensure that all vehicles are maintained in a legal roadworthy, (if applicable), and otherwise safe condition.

 WORKING ON OR ALONGSIDE ROADS AND FOOTPATHS

 The operations of Direct Gardens may include the need for employees to work on or alongside public and or private roads and footpaths. Such operations are recognised as being hazardous to Company employees, pedestrians and road users alike. Direct Gardens management will undertake to minimise the risks presented by assessing the hazards and likely risks and carrying out control measures before work begins to reduce the risk as far as reasonably practicable. Control measures will be based on the findings of risk assessments (together with any other assessments required by legislation) and the requirements of specific  work on or alongside roads and footpaths. Additionally, it is the policy of Direct Gardens to devise and implement safe systems of work that address the risks posed by working on or alongside public roads and footpaths.

 PROTECTION OF THE PUBLIC

 The protection of the public is to be as important a function as the protection of any other person involved in the execution of the task. The possibility of injury or ill health occurring to a member of the public as a consequence of Direct Gardens activities is to be identified by specific risk assessments. Control measures required to prevent such injury or ill health will be carried out and communicated to those persons undertaking the work. No work will be undertaken on or adjacent to the public highway public footpath or any area where members of the public traffic without first carrying out the specific control measures identified in the risk assessment.

 EMPLOYMENT OF YOUNG PERSONS

 Direct Gardens may employ young persons in the course of Company business (including for training purposes). As required by legislation, specific suitable and sufficient risk assessments will be carried out on any risks before they start work, or existing assessments will be reviewed where young persons are already in employment. The young persons’ risk assessments carried out by Direct Gardens will follow the same procedure as that for other risk assessments.

 WELFARE FACILITIES

 Direct Gardens will ensure that adequate and suitable welfare facilities are provided (or made available) for all employees. These will include:

 ? Toilet facilities

? Washing facilities with hot and cold or warm running water

? A place to warm up and eat food

? A place to store and dry clothing

 OFFICE SAFETY

 Direct Gardens will ensure that all work conducted in the Company offices, including that of external contractors, is carried out without risk to the health or safety of any person.

Display screen workstation assessments will be carried out where required.

 CONSULTATION WITH EMPLOYEES

 It is the policy of Direct Gardens that all personnel will be regularly informed in good time regarding the introduction of any substantial measures which can affect health and safety at the workplace, including: The consultation required with the employees of Direct Gardens will be with the employees directly, or if elected to the position by Direct Gardens employees, a representative of employee safety. Where a representative of employee safety has been elected then Direct Gardens management will inform Direct Gardens employees of the names of those representatives and the group of employees represented by those representatives.

 WORKS FALLING UNDER THE CONSTRUCTION

(DESIGN AND MANAGEMENT) REGULATIONS 2007

 Direct Gardens has the ability to assume roles and responsibilities under the above regulations, dependent on the duty holder role decided on at the pre-tender stage of the works. It is our aim to comply with the Regulations insofar as they relate to our work activities and our relations with other duty holders during the course of the works, and to ensure that all duties and responsibilities assigned to us under the relevant statutory provisions are fulfilled in as competent a manner as possible. It is the intention of Direct Gardens to adhere to its responsibilities in performing whatever role it assumes during a project, which falls within the scope of the CDM Regulations.

   EMERGENCY PROCEDURES

 Direct Gardens will endeavour to ensure that no person is put at risk from the outbreak of fire. Fire risks will be addressed by a risk-based fire and evacuation plan for the Company office.  In accordance with relevant legislation Direct Gardens recognises the need for effective and suitable fire prevention measures to combat risks to the health and safety of our employees and others affected by our activities.  To this end we are committed to the principle of fire risk assessment (the effective ongoing evaluation of our premises and other workplaces where our employees may be required to work). Direct Gardens will determine fire risks and control measures required to eliminate or reduce the risk of fire to as low a level as possible.  Direct Gardens is also committed to the provision of adequate and suitable fire fighting equipment, training in the use of such equipment to identified members of staff, and any other such measures as required by the stipulations contained in relevant legislation.

 OCCUPATIONAL HEALTH PROGRAMMES AND HEALTH SURVEILLANCE

 If a need for health surveillance were identified as a result of our assessment procedures  available information about any of the sites where our employees would carry out those tasks, then such health surveillance and monitoring would be started by the management of Direct Gardens. Our assessment procedures are reviewed on a regular basis to take into account the introduction of new technologies, new information about products used by Direct Gardens (and their effects on health) and legislative requirements.

 DRUGS AND ALCOHOL

 To help in the safe performance of our duties, Direct Gardens operates a strict policy of NO ALCOHOL and NO ILLEGAL DRUGS in the workplace. No alcohol or illegal drugs will be tolerated on site. Anyone who presents themselves for work under, or apparently under the influence of illegal drugs or alcohol will be refused entry to the workplace.  For their own safety, that of their workmates and members of the public any member of staff believing that another is under the influence of drugs or alcohol should report this to their direct manager immediately. Drugs supplied by a medical practitioner or chemist may still affect safety performance and the employee’s direct manager must be informed of that circumstance.

 NEW AND EXPECTANT MOTHERS

 Many women work while they are pregnant and may return to work while they are breastfeeding. Some hazards in the workplace may affect the Health and Safety of new and expectant mothers and of their children. Therefore, working conditions normally considered acceptable may no longer be so during pregnancy and while breastfeeding.

 On receiving written notification from an employee that they are pregnant or breastfeeding, Direct Gardens will assess specific risks to new and expectant mothers and will do what is reasonably practicable to control those risks. If a risk cannot be avoided by other means Direct Gardens will make changes to the working conditions or hours of a new and expectant mother, offer her suitable alternative work, or if that is not possible suspend her for as long as necessary to protect her health and safety and that of her baby. However these actions are only necessary where, as the result of a risk assessment, there is genuine concern.

 Direct Gardens will provide suitable facilities, for workers who are pregnant or breastfeeding, to rest.

 Area of Responsibility

Position

RISK ASSESSMENTS & METHOD STATEMENTS

Risk assessments for site based activities will be reviewed at appropriate intervals and revised as necessary by:

 Project Manager

The person responsible for compiling method statements and reviewing or revising them where necessary is:

 Project Manager

 ACCIDENTS

The person responsible for ensuring that all accidents are properly recorded in the accident book is:

 Project Manager

 The person responsible for investigating the causes of accidents and suggesting or carrying out remedial action is:

 Project Manager

HS&E Advisor

 The person responsible for ensuring that completed accident records are securely stored at head office is:

 

HS&E Advisor

TRAINING

The person responsible for carrying out HS&E induction of new persons on site is:

 Project Manager

 The person responsible for establishing the need for additional HS&E training of any individual including toolbox talks is:

 Project Manager

 The person responsible for ensuring that employee are given relevant HS&E information and supervision is:

 

Project Manager

Supervision of young workers or trainees will be arranged, undertaken and monitored by:

 

Project Manager

 COMPETENCY

The person responsible for assessing competency requirements and identifying shortcomings of employees on each project is:

 

Project Manager

 

WORK AT HEIGHT

The person responsible for deciding whether or not work at height can be avoided is:

  

 

Project Manager

 The person responsible for arranging for the statutory inspections associated with the equipment used for working at height or arranging for them to be carried out is:

 

Project Manager

 

The person responsible for developing safe methods of working at height is:

 

Project Manager

HS&E Advisor

 

Table of Responsibilities - Arrangements

 The person responsible for ensuring that the employees who will carry out work at height are suitably trained is:

 

Project Manager

 INSPECTIONS AND AUDITS

The person responsible for ensuring that HS&E inspections are undertaken on each project is:

 Safety Director

Project Manager

 The person responsible for undertaking HS&E audits on each project is:

 

HS&E Advisor

MANUAL HANDLING

The person responsible for ensuring that employee are trained in the correct manual handling techniques, and that these techniques are applied is:

 

Project Manager

 PERSONAL PROTECTIVE EQUIPMENT (PPE)

The person responsible for ensuring that all PPE provided by the company is suitable and issued free of charge:

 

Safety Director

 The person responsible for ensuring that an issue log for all PPE issued out to employees on each project is:

 Project Manager

Trades Foreman

 

The person responsible for ensuring that employee are instructed in the proper use of PPE and ensuring that it is used where needed is:

 

 Project Manager

Trades Foreman

 SAFE HANDLING AND USE OF SUBSTANCES (COSHH)

All substances which require a COSHH assessment will be identified by:

 

Project Manager

Trades Foreman

 

COSHH assessments will be undertaken, reviewed and amended as necessary by

 HS&E Advisor

 The implementation and monitoring of all actions from COSHH assessments will be checked by:

 Project Manager

Trades Foreman

 

Providing at-risk employees with appropriate information from COSHH assessments is the responsibility of:

 Arranging for the safe disposal of residues and empty containers, is the responsibility of:

 Project Manager

Trades Foreman

 

Where necessary health surveillance will be arranged by:

 

HS&E Advisor

 Project Manager

Trades Foreman

 ASBESTOS

The person responsible for the management of the presence of asbestos on each site is:

 

HS&E Advisor

NOISE

Where necessary, noise assessments will be carried out to protect employees from hearing damage. The person responsible for arranging such assessments is:

 

HS&E Advisor

 

Where the noise survey shows a noise level of 80db(A), the person responsible for ensuring that ear protection is provided is:

 Where the noise survey shows a noise level of 85db(A) the setting up of hearing protection zones and ensuring that employee use the hearing protection provided by the company will be the responsibility of:

 

Project Manager

Trades Foreman

 Assessing the need for health surveillance and arranging for it where necessary is the responsibility of:

 

HS&E Advisor

 Project Manager

Trades Foreman

 

The person responsible for ensuring that no employee is exposed to a noise level above 87db(A) is:

 

Project Manager

Trades Foreman

 PLANT AND WORK EQUIPMENT

Identifying appropriate items of plant which is hired or bought is the responsibility of:

 Project Manager

 

Ensuring the continued serviceability and fitness for purpose of all plant and work equipment is the responsibility of:

 Project Manager

 The person responsible for Monitoring the requirements for routine servicing, testing, maintenance inspections and statutory examinations for all plant and work equipment is the responsibility of:

 Project Manager

 

Project Manager

 

Identifying the need for and arranging the training for plant and equipment operators is the responsibility of:

VIBRATION

Where necessary, expert advice on vibration will be given or arranged by:

 HS&E Advisor

 

The person responsible for carrying out organisational and engineering controls, to control vibration at source or reduce exposure is:

 Project Manager

 

The person for monitoring employees’ exposure to vibration on site and taking the appropriate action is:

 Project Manager

Trades Foreman

 The person responsible for ensuring that appropriate actions are taken if the level of personal exposure reaches the “exposure action value” or the “ exposure limit value” is:

 

Project Manager

Trades Foreman

 CONFINED SPACES

The person responsible for developing safe systems of work and arranging the training of employees for working in confined spaces is:

 HS&E Advisor

 ELECTRICITY

The person responsible for ensuring that portable electrical equipment is suitably tested is:

 Project Manager

 FIRST-AID

First-aid boxes will be provided in the project office on each site. The person responsible for ensuring that the first-aid boxes are maintained and replenished is:

 Project Manager

 TRANSPORT

Where it is necessary to transport staff or materials by vehicle, either on or off site, the person responsible for ensuring that proper procedures are followed is:

 Project Manager

Contracts Manager

YOUNG PERSONS

The person who will ensure that risk assessments for young persons on each project is suitable and sufficient for their presence is:

 HS&E Advisor

 

 The person responsible for managing the presence of young persons in the workplace on each project is:

 

Project Manager

Trades Foreman

 WELFARE

The person responsible for ensuring that adequate and suitable welfare facilities are provided or made available or arrangements for shared welfare facilities will be organised on each site is:

 Project Manager

 

OFFICE SAFETY

The person responsible for general office health and safety is:

 HS&E Advisor

 t Manager

Trades Foreman

 

The person responsible for carrying out display screen workstation assessments is:

 HS&E Advisor

 Trades Foreman


 EMERGENCY PROCEDURES

Initiating and monitoring on site emergency procedures is:

 Project Manager

Trades Foreman


   SOURCES OF INFORMATION

 ? The Health and Safety at Work etc Act, 1974

? The Management of Health and Safety at Work Regulations, 1999

? The Workplace (Health, Safety and Welfare) Regulations, 1992

? Reporting of Injuries, Diseases & Dangerous Occurrences Regulations, 1995

? The Work at Height Regulations 2005

? The Control of Vibration at Work Regulations 2005

? The Construction (Design and Management) Regulations 2007

? The Control of Noise at Work Regulations, 2005

? The Control of Substances Hazardous to Health Regulations, 2002

? The Manual Handling Operations Regulations, 1992

? The Provision and Use of Work Equipment Regulations, 1998

? Lifting Operations and Lifting Equipment Regulations, 1998

? Construction (Head Protection) Regulations 1989

? Reporting of Injuries, Diseases & Dangerous Occurrences Regulations 1995

? The New Roads and Street Works Act, 1991

? Electricity at Work Regulations 1989

? The Personal Protective Equipment at Work Regulations, 1992

? Transport of Dangerous Goods (Safety Advisers) Regulations, 1999

? Highly Flammable Liquids and Liquefied Petroleum Gases Regulations, 1972

? Health and Safety (First Aid) Regulations, 1981

? Fire Precautions Act 1971

? Fire Precautions (Workplace) Regulations, 1997

? The Health and Safety (Consultation with Employees) Regulations, 1996

? The Supply of Machinery (Safety) Regulations 1992

? Health & Safety (Display Screen Equipment) Regulations 1992

? The Hazardous Waste (England and Wales) Regulations 2005

? Control of Pollution Act 1974

? Environmental Protection Act 1990

? Environment Act 1995 Confined Spaces Regulations, 1997

? Control of Asbestos at Work Regulations, 2002

? Fire Safety. A Employer Guide

? CITB GE700 Construction Site Safety

? HSG 65 – Successful Health and Safety Management

? Construction Health & Safety Manual     

  

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